Forcing Punch Data Purge in Calctime Systems
Calctime systems normally delete punch data automatically a few days after each pay cycle ends.
When this does not occur, a manual purge can be performed to clear punches while preserving employee files and payroll settings.
This process should only be done after the final punch of a pay period and after payroll reports are printed.
Before Purging Punch Data
| Action |
Reason |
| Run payroll reports |
Preserve pay period records |
| Confirm pay period is complete |
Avoid data loss |
Supervisor Access Steps
| Step |
Entry |
| 1 |
# ? ENTER ? 1234 ? ENTER |
| 2 |
Press # when prompted for password |
| 3 |
Enter today’s date (MMDD) ? ENTER |
Clearing All Punch Files
| Step |
Action |
| 1 |
Use arrow key to display CLEAR ALL FILES |
| 2 |
Press ENTER |
| 3 |
Press CLEAR twice to exit |
All punch records will be erased while employee names, ID numbers, pay cycles, overtime rules, and rounding settings remain intact.
FAQ
Does this delete employee profiles?
No. Only punch data is removed.
When should a purge be performed?
Immediately after a pay period closes and reports are saved.
Related Items
- Employee Time Clocks
- Automated Time and Attendance Systems
- Payroll Time Tracking Software