How to Reassign an Icon Time Clock Badge
Icon badges can only be reassigned after the prior employee record is properly cleared, archived, and removed from active clock memory.
Skipping steps may leave badges locked or employee counts incorrect.
Complete each step in order to preserve payroll history and free the badge number.
Step 1: Verify Badge Status
| Action |
Purpose |
| Locate badge in employee drop-down list |
Confirm existing assignment |
| If not listed |
Badge likely available |
| Delete clock assignment in employee file |
Remove active linkage |
| Confirm last OUT punch is 2+ months old |
Required reuse rule |
Step 2: Reset and Synchronize
| Action |
Result |
| Status shows “Edited” |
Ready for removal |
| Select Trash Can (Delete Pending) |
Flags record |
| Switchboard ? Time Clocks ? RESET ALL |
Clears clock memory |
| Poll all clocks |
Synchronizes system |
Step 3: Archive and Remove Old Data
| Action |
Requirement |
| Create dated archive |
Preserve punch history |
| Save in “Time Clock Records” folder |
Maintain compliance backup |
| Select YES to remove old data |
Release unused badges |
Monthly archives and a backup of the DataStorage.TVD file should be stored on a PC or server to protect mission-critical payroll records.
System Result
| Before |
After |
| Inactive badges remain |
Badge becomes reusable |
| Inflated employee count |
Accurate active total |
| Cluttered database |
Clean system performance |
If needed later, archived records can be restored correctly for reporting or audit purposes.
FAQ
|